Collection number A/B
All materials (objects, images, documents, etc.) are cataloged and identified with a collection number. The system is often referred to as either the A or B numbering system.
The A-number system Applies when objects or images are assigned sequential numbers starting from 1 in a collection catalog. An 'A' number is therefore a single entry, but in certain cases, three items (accessions) are related in some way, and it is then possible to catalog, for example, 1a, 1b, and 1c.
The B-number system is built by more than one party, i.e.
Item 1 is: the year, which stands for the year an item is received by the collection and recorded with a date in the accession register.
Item 2 indicates the sequence in which items are recorded in the collection. Example 2013–4: This means the fourth entry of the year 2013. Each entry (an entry refers to the inventory book) can contain one or more items. Can consist of tens. The last digit of the number indicates the sequence in which an item or inventory is recorded.
Section 3 of the B series. Examples 2013 – 4– 1; 2013 – 4– 2; 2013 – 4– 3
Explanation: In the fourth entry in the 2013 inventory book, there were 3 items (inventories).
Arrival day: Date an object arrives at the museum or is acquired by the museum. Example 1.3. 2013
Keywords/Title: List the appropriate subject terms here, i.e., a reference to an approved classification system.
Quantity: Sometimes two or more items are cataloged under the same catalog number. This mainly applies to, for example, various small objects that are identical or similar. Example: Clothespins. The value 1 is the default here, but it can be changed.
Excerpt: Sometimes the object, e.g., an artifact or a find, is in several fragments. That is the number to be recorded here.
Image: Describe the subject matter that adorns an artifact or object. This is especially applicable to images, paintings, or, for example, church artifacts. For this purpose, they should also be referenced or classified according to an approved classification system and/or subject index. For example: the Christ Child, the Last Supper, etc.
Title: In cases where an artifact bears a specific name, known for example as the Thor Statue or the Valþjófsstaður Door. This has sometimes been referred to as a proper name in this context.
Subject: This refers to the material the item is made of. Plastic, glass, iron, etc.
These must be in an approved registration system with existing standardized lists where the definition is drawn from a fixed glossary. This ensures consistency.
Technology: This refers to the material the item is made of: ironwork, woodwork, concrete, knitted, crocheted, etc. Here, the existing standardized technical glossaries must be cited using an approved classification system from which the definition is taken. This is done to ensure consistency.
Size: Record the largest external dimensions of the object, based on its three main dimensions. Numerical values must be recorded. Size specifications are in cm. If it is deemed necessary to provide more detailed measurements, they should be recorded in the description field. If more than one item with different measurements is recorded together, their measurements must be included in the description.
Weight: When we get there, we should weigh each item and record it with numerical values.
Age: Record as precisely as possible when an item is from. A specific year is recorded when possible and applicable. The year of manufacture or the year the item was made. The description should primarily state the period of use.
Condition: It is desirable to document the condition of objects using standardized terminology. Indicate whether an object is in good and secure condition or is fragile and therefore requires special handling and careful storage. It is recommended to use terms such as: good, poor, needs conservation, needs special treatment.
Registration status: The registration status of each item is detailed.
Pre-registration: Minimum information recorded when first entered into the registration system. This can be done concurrently with the inventory journal entry. For example, the name, number, arrival date, and donor are recorded for items.
Basic registration: Available information, beyond what is entered during pre-registration, about the relevant object, e.g., regarding its location, type, material, size, area, etc., for example, with reference to artifacts and/or archaeological features.
Bibliography: Registration of an expert who has added various detailed information about the item.
In processing: Registration is in progress but not yet complete.
Under revision: Information on the basic registration is being reviewed.
Finished: Registration review is complete.
Unspecified: There has not yet been a reason to define the registration status.
Location/Street: Enter the town/street name and house number (for houses in urban areas and businesses) from which an item came or is in any way associated. The town/street name and number must be taken from a standard list linked to a national cadastral system.
Typically, only one location is registered, but more can be registered if necessary.
As a rule, the place (village, house in a built-up area, settlement, municipality, county, or country) from which the object came to the museum, where it was last in use or has a particular connection, is taken into account.
Built-in/Other: If a more specific location than some settlement cannot be found (i.e., the name of a municipality, a town center, or a neighborhood in a city).
As a rule, the place (village, house in a built-up area, settlement, municipality, county, or country) from which the object came to the museum, where it was last in use or has a particular connection, is taken into account.
Municipal Gazette 1950: If a more specific location than a known older municipality (parish) is not available, click on Municipality 1950 and select the appropriate name, at which point the current municipality and county will automatically appear. In cases where collections do not use Sarp, it is advisable to indicate how geographical information and registration fields are managed in Sarp. See sarpur.is
Current municipality: It is important that built and heritage museums use the current names of municipalities in accordance with the Association of Icelandic Municipalities. A standard for land features is in place in the national system. In cases where collections do not use Sarp, it is advisable to indicate how geographical information and registration fields are managed in Sarp. See sarpur.is
County: Register information about county names. In cases where collections do not use Sarp, it is customary to indicate how geographical information and registration fields are managed in Sarp. See sarpur.is
Country: National. In cases where collections do not use Sarp, it is customary to indicate how geographical information and registration fields are managed in Sarp. See sarpur.is
Made by/Author: The name of the person who created or produced the item is recorded if it is known. Therefore, this field should be filled with either the name of an individual or a company, domestic or foreign. More than one name can be entered in the field if applicable. To ensure the most accurate handling of personal information, the registration system must be linked to a national registry, and identification numbers must be linked to the system. It is recommended that names be retrieved from a back-end name registry.
Feeling: The name of the person who found the item is recorded if it is known. Therefore, you should record either the name of an individual or a company, domestic or foreign. More than one name can be entered in the field if applicable. To ensure the most accurate handling of personal information, the registration system must be linked to a national registry and identification numbers must be associated with the system. It is recommended that names be retrieved from a back-end name registry.
Giver: The name of the person who donated the object to the museum is recorded. Therefore, you should record either the name of an individual or a company, domestic or foreign. More than one name can be entered in the field if applicable. To ensure the most accurate handling of personal information, the registration system must be linked to a national registry, and identification numbers must be associated with the system. It is recommended that names be retrieved from a back-end name registry.
Sender: The name of the person who donated the object to the museum is recorded. Therefore, you should record either the name of an individual or a company, domestic or foreign. More than one name can be entered in the field if applicable. To ensure the most accurate handling of personal information, the registration system must be linked to the national registry and social security numbers must be linked to the system. It is recommended that names be retrieved from a back-end name registry.
Seller: The name of the person who sold the object to the museum is recorded. Therefore, either the name of an individual or a company, domestic or foreign, should be recorded. More than one name can be entered in the field if applicable. To ensure the most accurate handling of personal information, the registration system must be linked to a national registry and identification numbers must be associated with the system. It is recommended that names be retrieved from a backend name registry.
User: The name of the person who owned and/or used the object is recorded. Therefore, either the name of an individual or a company, domestic or foreign, should be recorded. More than one name can be entered in the field if applicable. To ensure the most accurate handling of personal information, the registration system must be linked to a national registry and identification numbers must be linked to the system. It is recommended that names be retrieved from a back-end name registry.
Location: Information is recorded about where the item is kept, e.g., storage or exhibition hall number. Storage register.
Registrants: The name of the person who records information about an object, describes the object, and writes text about the object.
Registration date: Date of processing. Often different from the arrival date at the museum.
Typists: The name of the person who transfers the record from the source book, gathers the available data from the recorders, and enters it into a computerized format in the registration system, Sarp, or another approved registration system, is recorded.
Enter date: Date when the entry takes place.
Description: The item (the consignment) is described, along with its main information and any accompanying details.
- A concise description of the grip.
- Accurate measurements or weight, if necessary, beyond what is recorded in the standard fields.
- Information about function and/or use.
- Information about the provenance and/or history of the artifact.
Upon new registration, the text in this field should generally be built up as follows, in this order:
Texts from collection catalogs
Handwritten information from old collection records should be entered into this field, and it is generally expected to be done as literally and word-for-word as possible. It is recommended that obvious spelling mistakes be corrected. However, this can be problematic, and nothing should be rushed in this regard. It is essential that the person undertaking such a task has a good knowledge of spelling and grammar in general. Typists should generally proofread the typed text once to prevent typos and other potential typing errors. It should be kept in mind that handwritten source books and records are primary sources that must be preserved under the best possible secure conditions.
Exhibition text: This field is for text derived from a more comprehensive text or an object description. A concise text that can be used in exhibitions or made publicly available online.
Sources: Complete bibliographic information should be recorded in the bibliography for individual sources.
Example: Kristján Eldjárn. 2000. Barrows and burial goods from paganism in Iceland. Reykjavik.
In references, the title is usually abbreviated.
Example: Kristján Eldjárn. 2000. Tombs and Grave Goods, pp. 20-30
Purchase price: A registered artifact was purchased for a museum.
Low 11.06.2013